Wednesday, April 29, 2009

WSS Service Pack 2 - installed without any problems

I have just applied Service Pack 2 for Windows SharePoint Services 3.0 to my test environment (x64 Windows 2003 running in HyperV). The installation took just over 10 minutes and didn't require a reboot. Everything ran smoothly and my Windows Event logs are not reporting any problems.

You can download the service packs for WSS and MOSS from the links on this blog post

Click here to see a spreadsheet of the 34 issues fixed in WSS SP2

Some of my favourites are:
SharePoint does not allow some field names to be changed to their original values.
Users are not warned when their files exceed the maximum path.
List views fail when they are grouped by calculated fields or by lookups to calculated fields.

Tuesday, April 21, 2009

Storage Space Allocation Reports

Did you know that you can access a report on how much space your Site Collection is using and see a list of your largest (and smallest) document libraries, documents and lists? All of this from the comfort of your web browser. The option is available from the top level site collection settings menu. It's called Storage Space Allocation. Here's a sample of what it looks like (with all the drop-down options visible):


But what if you don't see the Storage Space Allocation item in your site settings menu? Well, firstly this is only available to Site Collection administrators. You should ask the owner of the Site Collection whether you have that level of permissions or not. But more importantly, you need to have assigned a Quota to your Site Collection. This restricts the amount of disk space that your site collection can consume. Even if you don't need a quota, you will need to assign one to get access to this report.

Site Collection quotas are maintained within the SharePoint Central Administration web site. Generally this will be maintained by the IT department. Here are the steps that you need to go through to assign a quota to an existing site collection:

  • Go to the Central Administration SharePoint site
  • Click on Application Management in the left panel
  • Select the Site Collection Quotas and Locks link under the SharePoint Site Management heading
  • Make sure that the correct site collection is selected
  • Select the checkbox beside Limit site storage to a maximum of
  • Enter an appropriate number of megabytes for your site collection to grow
  • Click OK


You will now have the Storage Space Allocation item in your site collection settings page.

Thursday, April 16, 2009

April SharePoint User Group Meeting

This month's user group meeting will be held on Tuesday April 21. The venue is our usual spot at the Sydney Mechanics School of Arts, 280 Pitt Street. Doors open at 5:30pm, pizzas and soft drinks available until they run out, so get in early.

This is going to be the first month of the Sound Bytes session, a concept suggested by Brad Saide. This is a 20 minute slot for someone to discuss a SharePoint related concept or product that they love. Tim Kremer is kicking us off with a talk on using the iPhone to access SharePoint. This is based on his experience with developing iShare

Then Peter Chapman will be discussing how to integrate SharePoint with SAP. Peter's company Sower have done quite a bit of work in this area. Come along and hear what options you have using both out of the box and third party features.

If you intend coming please send an e-mail to so that we have an idea of numbers.

If you would like to get e-mail notifications about upcoming events, visit our site at and sign up to our e-mail list.

James Milne – Australia’s newest SharePoint MVP

I just heard from James Milne that he has been awarded an MVP (Most Valued Professional) by Microsoft! Congratulations James, well deserved.

If you haven't done so already, you can check out his blog at In particular, have a look at the Content Type Toolbar web part that he has built. This is very neat.

It’s SharePoint all the way down

Big announcement from Microsoft today on the next release of SharePoint. We get our first indication of timelines – "will enter a technical preview in the third quarter of 2009 and will release to manufacturing in the first half of 2010"!

We also find out what the marketing team have been up to. The acronym "MOSS" is gone, the next release of the server product will be called SharePoint Server 2010. No word yet on what the next release of WSS will be called.

You can read more about this and the Exchange 2010 announcement in the interview with Chris Capossela here

Thursday, April 02, 2009

SharePoint Designer now free

You may have heard about this already, but now it is official. SharePoint Designer is now free. You can download it directly from Microsoft by going to

In case you don't know, this is THE tool for hacking the SharePoint interface. It is not just for creative designers. You can configure the Data View web part in SharePoint Designer to do all sorts of groovey things that are not possible just through the web interface.

Of course, you can also shoot yourself in the foot with this one, so do be careful. Also, avoid the SharePoint Designer site (one of the nodes in a site collection) backup option if your site is larger than 25 MB.

Apart from those caveats, download and have fun! If you have previously licensed SharePoint Designer under a Software Assurance (SA) agreement, then you are now entitled to install Expression Web.

If you want to read more about this, see the open letter published on the Microsoft site